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Legal Secretary

Elite Touch Group • Full-time • Luton, Luton, England, United Kingdom • £25k - £30k / year • 4w ago

Our well established client is seeking a experienced a Legal Secretary to join their Public Family & Commercial Property Teams in Luton.

Key responsibilities

Experience in the following would be advantageous:

Supporting solicitors and partners with the day-to-day running of their files
The production of documents and correspondence using audio/copy typing
Experience of standard template documents for the respective areas eg. TR1 and Land Registry for Commercial Property; C2, Part 25 and Legal Aid applications, FAS forms Advocates Meeting attendance notes in Public Family
Costing files on a monthly basis and the preparation of draft bills to include ensuring disbursements are claimed and paid
Attending to clients and others, both on the telephone and in person, where possible dealing with initial enquiries and/or taking detailed messages to enable the appropriate person to deal with the matter on their return
Management of Fee Earners’ diaries, including scheduling of appointments, arranging meetings, organising travel as appropriate. Ensure all meetings have appropriate facilities arranged eg meeting room booked, refreshments available;
Setting up new files accurately and speedily on instruction
Maintaining Fee Earners’ client details on the firm’s database (ALB) and updating as and when required
Dealing promptly and accurately all filing and storage/retrieval requirements in respect of client files
Ensure all files are Lexcel compliant and management of money laundering checks and keeping the associated records;
Assisting in the smooth running of the administration and secretarial support within the department, supporting other Fee Earners and secretarial support where appropriate
Awareness of GDPR and the handling of sensitive information ensuring confidentiality and security of all practice and client data. Documentation and/or information
Undertaking any other ad hoc duties as requested by the professional staff in the department
Support as and when requested in firm-wide and departmental marketing events

We are looking for someone with:

Previous experience as a legal secretary, preferably in either Public Family or Commercial Property practice areas, although other legal secretarial experience will be considered.
Excellent interpersonal skills and clear written and oral communication
Proven audio typing experience
Excellent organisational skills
Ability to communicate both in writing and orally with a wide range of people
The ability to demonstrate a courteous, helpful and pleasant manner both in person and on the phone
Efficiency, reliability and flexibility, able to organise the workload to meet challenging/changing deadlines ensuring prioritisation of different work matters across the team
Self-motivation with the ability to be a self-starter and work independently or within a team
Proven IT skills, including the use of case management systems, MS Word, Outlook and Excel
Personal pride in the quality of their work which should be to a high standard and delivered within the required timeframes

To apply please send your CV as directed

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