Legal Secretary

Elite Touch Group • Full-time • Hornchurch, Greater London, England, United Kingdom • £25k - £32k / year • 1d ago

The team at Elite Touch Group are excited to be working with a well-established client who are seeking a Conveyancing Legal Secretary to join their busy conveyancing team , based at their Hornchurch office.

WHAT THE ROLE INVOLVES

· Manage an administrative workload under the guidance of fee earners.

· Provide administrative support to fee earners including file-opening, telephone management, document production filing/ archiving, photocopying, email management, online portal management and dealing with post.

· Draft documents and bills under supervision, using appropriate precedents and templates to accurately reflect fee earner instructions.

· Undertake basic legal processes under supervision, such as assisting in processing cases through portals, obtaining relevant documentation, arranging case meetings, arranging funding, liaising with the court, completing relevant forms and processing monies.

· Correspond with clients as required through telephone, email, letter and face-to-face.

· Providing excellent client service at all times

· Learn the firm’s policies and business processes, ensuring compliance, particularly with regard to confidentiality, security data protection and file retention and destruction requirements

· Ensure adherence to all affiliations and standards connected to the department (Land Registry, etc.)

· Check to ensure all work complies with risk management policies and procedures, in particular concerning file opening processes and anti-money laundering. Audit files with the department to ensure files comply with risk management policies and procedures.

· General administrative and legal support.

· Keeping clients and their representatives updated as to the progress of their matters.

· Dealing with any queries or enquiries raised by clients, other solicitors, and third parties (e.g. lenders, managing agents).

· Obtaining and reviewing documents from clients and vendors for accuracy.

· Preparing closing statements for clients as well as other tasks as required

· Keeping accurate records of all client communications and transactions.

KEY ATTRIBUTES:

· Excellent written and verbal communication skills.

· Strong organizational skills.

· Ability to multi-task and work in a fast-paced environment.

· Computer literate (i.e., experience with Microsoft Office) with an eye for detail.

· Goal-oriented with an ability to adapt to change quickly.

· Excellent telephone and client-facing skills.

· Have the ability to work to very tight deadlines and work under pressure.

· Have excellent organisational and administrative qualities.

· Good communication, interpersonal and IT skills.

· Commercial property knowledge is advantageous but not essential.

If this is of interest to you and you have the skills required please send your CV as directed and one of the team will be in touch

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