Our well established client has a a rare and exciting opportunity for a highly motivated individual to join their fantastic Private Client department as a full-time Secretary.

Working within a busy and expanding department, the successful applicant will possess the relevant experience to provide a full range of secretarial and administrative support, including digital dictation systems, dealing with incoming and outgoing post, opening and closing files, preparing correspondence and documents, responding to client enquiries, managing departmental diaries and general file management including billing.

Candidates should be able to demonstrate excellent typing skills and file organisation. They should be confident in dealing with clients and professional bodies both on the telephone and in person, at all times acting in a proficient and friendly manner.

This role would suit an ambitious and enthusiastic individual. They must be willing to assist other members of the team during busy periods, to work under pressure and to tight deadlines. As well as working with minimum supervision they must have the ability and desire to work as part of a team and to be extremely organised. Experience in using case management systems, digital dictation systems and accounts would be preferred, but training in this respect can be given.

Candidates with experience of working in a law firm and/or similar experience in a Wills and Probate team are highly desired and will be selected for early interviews.

Key Responsibilities

Typing and using digital dictation system;
Attending on clients and taking instructions;
Dealing with correspondence (incoming and outgoing);
Assisting in the preparation of documents such as Wills, LPA’s, IHT Forms, etc;
Processing legal forms;
Preparing and generating Estate Administration Files;
Diary Management;
Confidence and courtesy in speaking to clients and other professional bodies;
Keeping orderly files;
Assisting fee earners however necessary in providing an excellent service to clients;

Ensuring GDPR compliance when working on files, from file opening through to file closure.

Hours & Salary

Working Hours: Monday-Friday, 36.25 hours
Holidays: 33 days inclusive of bank holidays
Annual Salary: £22,130 – £23,453 dependent on experience and qualifications.

To apply please send your CV as directed

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